The purpose of any business meeting is to review and understand recent data reports, as stated by Confident Solutions Coach. You will not just have the opportunity to collect all the necessary information to review your business data, but you will also have a clearer understanding if your business status is still profitable or not.
So to give you an idea on how to conduct a business meeting, here are the dos and don'ts you should take note of:
Dos
1. Arrive on Time. Unless there is something so urgent, always be on time for your meeting. If it's your first time to go to the place of the meeting, you have to allot extra time for traffic, locating the office and finding the right parking spot so you will impeccably be on time. According to Chron, "Arriving late draws unnecessary attention and looks unprofessional."
2. Prepare. You can double check your previous' meeting minutes to make sure you've completed any assigned tasks or report if there's any progress. And if ever you'll receive a copy of the meeting agenda, you can review it beforehand so that it would be easier for you to participate in the meeting.
Don'ts
1. Refrain from Using your Devices. Your gadgets like laptop, iPad, or phone might be significantly more entertaining than the meeting itself. You may even find yourself so tired of listening already. But whatever your reasons may be, you still have to pay attention especially on what the meeting is all about. It's still rude not to listen to it and divert your attention to other things.
2. Don't Save All Your Questions for the End part. If ever you have concerns during the meeting, make sure to ask them at the most appropriate time. "Do not be the person who starts 'asking questions and adding stuff that doesn't need to be added' when everyone's getting ready to go," warns Barbara Pachter, career coach and author of the book "The Essentials Of Business Etiquette," according to Business Insider.
By meeting collaboratively, your group time will be more productive and the process of realizing the agenda will surely be accelerated.
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