Oct 20, 2015 07:31 PM EDT

Tips For Effective Business Writing

National Unemployment Rate Rises To 9.8 Percent
NEW YORK, NY - DECEMBER 03: A woman writes a hand-written cover letter at a career training center operated by the New York Department of Labor in Harlem on December 3, 2010 in New York City. The US Labor Department announced on Friday a gain of 39,000 nonfarm jobs in November, raising the unemployment rate to 9.8 percent and a seven-month high. This is just a third of what economists had been predicting. (Photo by Spencer Platt/Getty Images)
(Photo : Spencer Platt / Staff)

Business writing is a form of writing mostly used in organizations to be able to communicate with external and internal audiences. According to About, "The main aim of business writing is that it should be understood clearly when read quickly," says Brent W. Knapp, author of "A Project Manager's Guide to Passing the Project Management Exam."

So if you want your business writing to be more effective and clearer, here are some of the tips you can consider:

Avoid Jargons.  

Every field has its technical terms and acronyms which are useful to people who can understand the lingo. But to other people outside the field that is not even familiar with it, these words are useless and can even create confusion. That's why it's better not to use these words for your business writing. If you can't avoid using jargons, then you should at least define them. It is better if you will also insert hyperlink to definitions leading to more information about the terms you used, as stated by BDC.

Make it Simple and Plain

It's important to make your business writing simple and plain, so that your communication won't have any barriers as you reach out to your readers. You can do that by making sure you have a clearer headline for your article or more emphasized key points. Also, if you want your article to be more presentable and professional, you can use the bullet type format to enumerate your ideas.

Writing Should Communicate to Your Readers

"When you write you should pretend that you, the writer, see something in the world that's interesting, that you are directing the attention of your reader to that thing in the world, and that you are doing so by means of conversation," says Harvard psychologist Steven Pinker, as noted by Entrepreneur. Your business writing is useless if you can't transfer your thoughts to your readers that well. Try writing your thoughts in a way you speak. That way your readers will find your message easier to understand.

Remember, poor business writing can lead to disastrous events for your business, so make sure to consider these tips to ensure effective communication through writing.

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